Board portals for meetings are technology that aids in streamlining meeting management processes. Modern portals are far more functional than the early software, which only offered access to the board books. You should have the list of questions that you can ask during demonstrations.
What are the main advantages of a boardportal?
Effective meeting management begins well before the meeting, with board portals that allow you to make agendas and distribute them along with the relevant documents. Portals also allow for an easy method of tracking the actions items, votes, and resolutions.
Boards are able to comment on documents and collaborate in real-time, regardless of the device or platform during meetings. Portals that are focused on security can offer eSignatures that speed up document signatures, while preventing sensitive information from getting into the hands of the wrong people.
Meeting minutes are automatically recorded within the portal, eliminating the need for secretaries to take notes on the spot as the meeting moves along. This means that your board can focus more time on strategic matters and less on the administrative tasks associated with being director.
If you’re considering implementing the latest board portal or upgrading your existing one, inquire about how easy the software is to use. Board members are busy and don’t want to waste time figuring out a new system. Look for features that will help ensure their adoption for your board, such as instructional videos or FAQs, remote learning sessions, and a single point of contact for technical support. Also, think about the way that your vendor’s pricing will affect your budget.