http://www.boardroomworld.blog/board-meeting-agenda-common-rules
A document management system can be a vital component of an organization that deals with large amounts of information every day. It involves digitizing paper documents in order to store, index and organizing them into a structure that meets a company’s strategic objectives. This helps teams locate the relevant information at the right time, and ensures that critical business processes aren’t delayed due to delays that are not obvious.
It can take a long time to locate the information required to complete the task without a central digital management solution. This is a major issue for remote workers who may need access to documents from different locations to complete a specific task. A modern, digital document management system with search capabilities with custom classification metadata and document content can significantly ease this issue.
Furthermore, an EDMS should also allow employees to scan and upload files into the system from their desktops. This will help the company save much space and accelerate the process. After the documents have been transferred to a central storage, they can then be searched for and found when required. The software should provide complete control of the version when documents are upgraded to ensure that the most current version is distributed and accessible. This will decrease the number of duplicates, and eliminate any confusion regarding which version of the document an employee is working on.